Calendar Management: Scheduling and coordinating appointments, meetings, and conferences for the Director.
Travel Arrangements: Booking flights, accommodations, transportation, and preparing itineraries for business trips.
Communication Handling: Managing emails, phone calls, and correspondence on behalf of the Director.
Information Management: Organizing and maintaining files, records, and documents. This includes both physical and digital records, ensuring easy access and retrieval.
Meeting Support: Assisting with meeting preparations, which may involve creating agendas, distributing materials, and taking meeting minutes.
Gate Keeping: Acting as a gatekeeper for the Director by screening and handling inquiries, requests, and visitors.
Project Assistance: Providing project support by conducting research, gathering data, and creating reports or presentations.
Confidentiality: Maintaining strict confidentiality regarding sensitive information, such as business plans, financial data, and personal matters.
Event Planning: Coordinating and organizing company events, conferences, and meetings, which may involve logistics, catering, and guest management.
Technology Proficiency: Being proficient in office software and tools, such as Microsoft Office, Google Workspace, and other software relevant to the organization.
Problem Solving: Assisting in troubleshooting and problem-solving, whether related to administrative issues or other matters within the organization.
Prioritization: Effectively prioritizing tasks and ensuring that critical matters are addressed promptly, especially when the Director is unavailable.
Communication Liaison: Serving as a liaison between the Director and other staff members or external stakeholders, ensuring efficient communication and coordination.
Continuous Learning: Staying updated on industry trends and best practices to enhance administrative skills and support the Director effectively.
Open to travel, whenever required.
|Experience||1 - 3 Years|
|Industry||Front Office / Reception / Computer Operator / Assistant|
|Qualification||Other Bachelor Degree|
|Key Skills||Office Administrator Executive Assistant|
|Contact Person||Chandana Das|
|Address||2nd Floor, House No.170, Near TOTS Haven School, Rajgarh Main Road|
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